NI Media Limited is a publishing and media company that specialises in the promotion of the hospitality industry in Ireland. We publish a bi-monthly magazine – YesChef the magazine for lovers of good food and run a number of awards programmes including The YesChef Awards and The Irish Hotel Awards. We provide a free digital subscription to YesChef magazine and regular email updates from YesChef the magazine, The Irish Hotel Awards and TeamYesChef.
At NI Media Limited the privacy and protection of all personal data is prioritised. Our privacy statement sets out the current data protection policies in the company and outlines our commitment to the principles of the Data Protection Acts 1998 & 2003 and also the most up to date GDPR regulations of 2018.
This policy covers how we (NI Media Limited) collect, use, disclose, transfer and store your data.
IDENTITY & CONTACT DETAILS OF THE CONTROLLER & THE DATA PROTECTION OFFICER
For the purposes of GDPR, NI Media Limited is the ‘controller’ of the information you provide to us.
Our office is at 33a Railway Street, Lisburn, BT28 1XP, you can also contact us at firstname.lastname@example.org or +4428 92688577.
WHAT INFORMATION DO WE COLLECT?
If we have contacted you regarding inclusion in one of our publications we will collect your name, address, contact telephone number/s, website and email address.
If you have contacted us regarding inclusion in one of our publications we will collect your name, address, contact telephone number/s, website and email address.
If you are a client of NI Media Limited the personal information we collect will be your name, address, contact telephone number/s, website and email address.
If you sign up to our subscription list we collect your name, email address and business name if relevant.
If you attend an event we may collect your name, email address, website and business name if relevant.
If you are an employee or an agent of NI Media Limited we will collect your personal details including the financial details required to process payroll.
WE MAY COLLECT AND PROCESS THE FOLLOWING DATA ABOUT YOU:
Information that you provide by filling in forms on our site – www.nimedia.net such as;
Name – We use your name in any correspondence we may have with you either by phone, letter or email
Email address – We send your digital copy of YesChef magazine via email and will send you informational messages as well as offers, including those from third parties which may interest you.
Telephone numbers – If you are an existing client and there are any problems with your order or we need to check anything, we need to be able to contact you quickly. We may also contact you with sales or membership offers.
If you contact us, we may keep a record of that correspondence.
We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
Details of your visits to our site and the resources that you access.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.
IP addresses – We may collect information about your computer, including where available your IP address, geographic location (if you allow when prompted by your browser), operating system and browser type, for system administration. This is statistical data about our users’ browsing actions and patterns.
HOW DO WE USE PERSONAL INFORMATION?
We may use your personal information to provide the following business related services.
- Personalisation of content, business information or user experience
- Account set up and administration
- Delivering marketing, sales and events communications
- Carrying out polls and surveys
- Internal research and development purposes
- Providing goods and services
- Legal obligations (eg prevention of fraud)
- Meeting internal audit requirements
PURPOSE OF THE PROCESSING AND THE LEGAL BASIS FOR THE PROCESSING
For marketing communications, if you are an existing customer or subscriber or we have contacted you in the past, we use the legitimate interest of provide marketing communications. However, you will always have the option of unsubscribing from these emails.
LEGITIMATE INTERESTS OF NI MEDIA LIMITED
NI Media Limited have a legitimate interest in further processing the information which is provided by customers at the point of sale for marketing purposes.
- We may also use your information for other specific legitimate purposes such as:
- To ensure that content from our site is presented in the most effective manner for you and for your computer.
- To provide you with information, products or services that you request from us or which we feel may interest you, where you have either explicitly consented to or we believe you have a legitimate interest in.
- To carry out our obligations arising from any contracts entered into between you and us.
- To notify you about changes to our service.
WHEN DO WE SHARE PERSONAL DATA?
We treat all personal data confidentially and we do not sell, rent or lease customer lists to third parties. We may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your unique personally identifiable information (e-mail, name, address, telephone number) is not transferred to the third party.
If you are an existing customer, we will only contact you by electronic means (e-mail, SMS,) or post with information about goods and services similar to those which were the subject of a previous sale to you.
DETAILS OF TRANSFERS TO THIRD COUNTRIES & SAFEGUARDS
We ensure that all personally identifiable information held on our customers and employees remains within the EEA. We do not share your data with any other third parties at the time of writing this policy.
WHERE DO WE STORE AND PROCESS PERSONAL DATA?
We are committed to ensuring that there are appropriate technical controls in place to protect your personal details including from misuse and unauthorised access. For example, all staff laptops are password protected, databases and spreadsheets with personal information are password protected. Personal data is in excel format and is stored in a cloud facility – Google Drive. Drive is encrypted using SSL, the same security protocol used on Gmail and other Google services. Personal data can only be accessed by NI Media authorised and trained staff and is password protected.
NI Media Limited retains all customer information for 5 years after they last interacted with us. Where there has been a period of 5 years and where has been no interaction between the organisation and the customer within this time, their information is erased and securely disposed of.
RIGHTS OF DATA SUBJECTS
You have the right to make a Subject Access Request to NI Media in the event that you wish to determine what information we hold on you. We welcome these requests and aim to respond within 3 weeks of receipt.
You have the right to request your data to be erased.
You have the right to rectification. If you notice that any of your details are incorrect please contact us, we will be more than happy to rectify this.
You have the right to portability. This is where you would like to transfer your data to another organisation.
To exercise any of the above, please contact us on email@example.com
You also have a right to lodge a complaint with the Supervisory Authority (Information Commissioners Office in the UK), should you feel that we have not handled your information in line with legislative and regulatory requirements and for further information see the InformationCommissioner’s guidance here https://ico.org.uk/for-the-public/personal-information.